The Administrative Services Division provides core administrative services essential to the day-to-day operation of the Department of Law. These services enable the department to achieve its mission of providing legal services to state agencies and prosecuting crime.
Amber LeBlanc
Director
Tel: (907) 269-3787
Management and Financial Forecasting
Regular review, monitoring, and reporting of expenditures and revenues with the additional emphasis on forecasting authorization balances through the end of the fiscal year. Annual preparation of the operating and capital budget request for the entire department.
Management information review and analysis.
JoAnn Pelayo
Administrative Operations Manager
Email: joann.pelayo@alaska.gov
Tel: (907) 465-3676
Budget development and analysis.
Kathryn Fritz
Budget Analyst 3
Email: kathryn.fritz@alaska.gov
Tel: (907) 465-4049
Budget and administrative support that includes fiscal, payroll, and personnel management.
Justin Pelkowski
Administrative Officer 1
Email: justin.pelkowski@alaska.gov
Tel: (907) 465-5408
Fiscal and Accounting
Provide centralized fiscal and accounting functions for the department, including accounts payable and receivable, travel coordination and reconciliation, inter-departmental payments for core services, payroll accounting adjustments and oversight, and grant accounting.
Oversight of the development of department fiscal policies and procedures as well as overall adherence to governmental accounting practices. Provides training to office managers on all department accounting practices and procedures.
Shiela Daguimol
Accountant 5 - Finance Officer
Email: shiela.daguimol@alaska.gov
Tel: (907) 465-3674
Oversight of department-wide accounts payable and receivable, including postage payments and reconciliation, cash receipts and updating labor distributions for payroll. Calculate and request quarterly draws, provide expenditure and revenue analysis and process periodic adjustments for Medicaid Fraud grant.
McKenzie Dornbirer
Accountant 3
Email: mckenzie.dornbirer@alaska.gov
Tel: (907) 465-4167
Department travel coordinator responsible for oversight of the travel function and coordination with Shared Services of Alaska. Assist and train travel planners, monitor travel operations, maintain travel profiles and make recommendations on statewide travel policy. Process Criminal Division witness travel reimbursements and travel charges to state credit cards.
Rebecca Tilden
Accounting Technician 2
Email: rebecca.tilden@alaska.gov
Tel: (907) 269-8946
Process routine vendor payments, records field warrants, petty cash replenishments and reconciliation, and non-travel warrant requests. Reconcile non-travel charges to state credit cards. Responsible for receiving and scanning mail daily mail, including endorsing and logging checks received.
Jessa Ramirez
Accounting Technician 2
Email: jessa.ramirez@alaska.gov
Tel: (907) 465-5427
Process all cash receipts and requesting Reimbursable Services Agreements (RSA) for the department.
Cynthia “Cindy” Roccodero
Accounting Technician 2
Email: cynthia.roccodero@alaska.gov
Tel: (907) 465-5416
Non-permanent position to assist with accounts payable backlog, including reviewing vendor invoices to confirm valid obligations and verify invoice details, including amount, product or service description, quantity, and invoice number. Independently process non-employee witness fees, travel payments and reconciles charges to state credit cards.
Maria Preston
Accounting Technician 2
Email: maria.preston@alaska.gov
Tel: (907) 465-2134
Timekeeping and Billing
Calculate and revise the federally approved cost allocation plan and the department's attorney and paraprofessional rate structure; manage the Civil Division's full-time attorney and paraprofessional time reporting system (ProLaw); generate and reconcile client billings for internal legal services. Process statewide outside counsel payments under contract, bill client agencies and maintain contract ledgers.
Development of annual cost allocation plan and rate setting methodology. Assist attorneys and case management staff in pointing cases to the appropriate funding sources. Act as the billing administrator and provide ProLaw system training, trouble shooting, and ad hoc reporting.
Thelma Free
Accountant 4 - Timekeeping and Billing Administrator
Email: thelma.free@alaska.gov
Tel: (907) 465-3675
Prepare and run monthly legal services billing cycle for the Department of Law; maintain fiscal integrity of the ProLaw timekeeping and case management system used for billing client agencies; reconciliation of timekeeping errors. Track, monitor and bill client agencies for legal services provided, including internal clients/funding sources. Prepare cost and fees reports as requested.
Jan "JV" Agne
Accounting Technician 3
Email: jan.agne@alaska.gov
Tel: (907) 465-5426
Oversight of department RSA email account; establish and maintain timekeeping RSA agreements; perform monthly upload of costs to ProLaw system; track, monitor and bill client agencies for legal services provided.
Ghie Zaguirre
Accounting Technician 3
Email: ghie.zaguirre@alaska.gov
Tel: (907) 465-5425
Process all payments for outside counsel contracts; track, monitor and bill client agencies for outside counsel services; maintain contract ledgers; establish and maintain outside counsel RSA agreements.
Cynthia “Cindy” Roccodero
Accounting Technician 2
Email: cynthia.roccodero@alaska.gov
Tel: (907) 465-5416
Procurement
Manage the procurement process for outside legal counsel and expert contracts as well as property control and centralized supply purchases.
Manage all professional services contracts and all formal RFP or ITB procurements over $50,000 as well as leased office space. Process credit card applications and access to databases. Oversee all department records management and archiving functions. Coordinate procurement of office equipment, supplies, software, furnishings, telecommunications services, Manage department property accounting system and oversee annual property audit. Coordinate procurement and distribution of pre-printed forms, letterhead, business cards, and other printed matter.
Jedediah A. Smith
Procurement Specialist 4
Email: jed.smith@alaska.gov
Tel: (907) 465-4337
Coordinate procurement of office equipment, supplies, software, furnishings, telecommunications services, Manage department property accounting system and oversee annual property audit. Coordinate procurement and distribution of pre-printed forms, letterhead, business cards, and other printed matter.
Human Resources
Provide human resources support to the Department of Law in all HR and employee relations matters to ensure compliance with state and federal laws as well as rules, regulations, and collective bargaining agreements. Administer and coordinate the recruitment process. Provide advice and guidance in the area of performance management and in the development of goals and standards. Serve as a liaison between the Department of Law and the Division of Personnel to collaborate and coordinate problem resolution across all functional areas. Effective May 1, 2018 manage and administer Family Medical Leave to include the Family and Medical Leave Act (FMLA) and the Alaska Family Leave Act (AFLA).
Support and advise management on all HR employee relations matters. Conduct personnel investigations as necessary. Review and finalize all performance evaluation reports. Serve as a liaison between the Department of Law and the Division of Personnel. Americans with Disabilities Act (ADA) Coordinator for the Department of Law.
Vacant
Human Resource Consultant
Administer recruitment process for classified positions in Workplace Alaska and offer assistance to hiring managers throughout the recruitment. Manage entry of performance evaluations in HR database. Sort and distribute monthly employee reports. Assist with payroll timekeeping. As of May 1, 2018 - manage and oversee FMLA/AFLA to include determining qualifying conditions and eligibility as well as tracking and correspondence.
Vacant
Human Resource Technician
Information Services (DOA-OIT)
Provide computer hardware and software support to department users statewide, including network support, application development & maintenance, server and PC hardware installation and support, and software installation. Provide individual assistance when necessary, and presents occasional formal training. Database and application development, technical liaison on projects involving other public agencies, special projects, and service on statewide technical committees that establish the foundations for state government digital communication.
Department-wide Information Technology issues, strategic planning, resource allocation, policy questions, OIT liaison.
Jennifer McCaul
Department Technology Officer
Email: jennifer.mccaul@alaska.gov
Tel: (907) 269-6646
Law IT Support: (907) 269-4629
Denis McNurney - Microcomputer/Network Specialist 1
Trish Katsur - Microcomputer/Network Specialist 1
Chance Godfrey - Microcomputer/Network Technician 2
Patrick Wilson - Microcomputer/Network Technician 2
Law Software Support
Aaron Fadaoff - Analyst/Programmer 5
Vacant - Analyst/Programmer 5